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Control Your Time to Avoid Being Overwhelmed

by on November 16, 2011

Nothing is particularly hard if you divide it into small jobs.

                               ~ Henry Ford ~


Today is going to be a tough one.  You have a project due at 3:00 which requires about two hours of your time.  You have meetings at 10:00 and at 12:00, neither of which can be moved.  First order of business: recognize that you only have as much time as you have.  With that in mind, create a schedule that accommodates both the project and the meetings and gives you the clarity and control to avoid being overwhelmed.  An example:

  • 9:00 to 9:10             Break the project into segments
  • 9:10 to 9:50             Work on segment A (40 minutes)
  • 9:50 to 10:45            Prepare for and attend meeting
  • 10:45 to 11:45          Work on segment B (60 minutes)
  • 11:45 to 1:00            Prepare for and attend lunch meeting
  • 1:00 to 1:30              Work on segment C (30 minutes)

You still have an hour and a half before your deadline.  Take time now to review the completed project and make any necessary adjustments or improvements.  The schedule you created allows time for unexpected interruptions.  Take care of them now too.   At 3:00, you turn in your project –  right on time.  Nice!

One Comment
  1. Robin – sound advice for organizing a busy schedule and staying on task

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